It seems like everywhere you look some analyst is saying video conferencing has hit a tipping point and its usage is skyrocketing. The technology continues to improve while the cost of entry continues to decrease, which is great news for just about anyone who needs to communicate with people in other locations.
What happens though, when an organization finally decides to pull the trigger? It partners with a solution provider, picks a technology or manufacturer, sets a budget, and implements.
Great! Now it’s time to watch the investment pay for itself as members reap all of the personal and business benefits video has to offer. Or, maybe not?
One key piece of the implementation puzzle that cannot be taken for granted is the need to promote the use of video within an organization. It is crucial to design a usage that is tailored towards the needs of end users and the organization’s overall goals.
A good roll-out should begin with a communications plan that outlines how video should be marketed internally. Key components of this communications plan include:
- Program Goals
In most cases this will be as simple as “to successfully deploy video by creating awareness and excitement while driving user adoption.”
- Key Messages and Objectives
- Why should employees use video?
- What previous perceptions of video technology need to be addressed?
- What corporate initiatives are connected to video (going green or sustainability programs)?
- Marketing Vehicles
What media/technology/events will be used to get the word out? (Email, launch events, internal video messages, etc.)
What is the overall roll-out timeline and structure for the program?
With a comprehensive communications plan in place, it is vital to obtain executive sponsorship of the plan. In most cases, any events associated with the video roll-out should include executive participation (launch parties, demos, etc).
The final piece to the puzzle is ongoing marketing. It is not enough to simply announce the launch; a continuous effort must be made to provide updates, additional training, and success stories. If the internal communications effort is consistent and continues to showcase the value of video, usage and adoption of video technology will skyrocket!