Top Five Video Conferencing Blunders

May 29, 2012, by Adam Kaiser in Tips & Tricks, Video Conferencing

Video conferencing has truly changed the way that people communicate throughout their business and the world. The technology brings people together while providing significant cost savings and productivity gains. But, like any other technology there are always some things to watch out for and some common mistakes or “blunders” that can be made that make you look, well, terrible.

Recently I was presenting to our sales team and quickly came face to face with some of the blunders I’ve experience in the past. While I am proud to say that I did not experience all of these in this single meeting, I came close!

Here they are, in no particular order:

1) The Powerful Forehead: Video conferencing is all about seeing the other participants. When you setup for a call, make sure you have your camera positioned well.  As lovely as it is, the other side is not particularly interested in your forehead. Focus on positioning the camera as if you were a newscaster.  Get your face in the middle of the frame; keep the upper part of your shoulders visible and make sure you don’t put too much space above your head.  You don’t want to cut off your hair, but you also do not want participants to be able to see the taxidermy moose you have hanging behind you.

2) The Background Joke: What’s going on behind you in a video conference can be just as important as your personal appearance. Make sure your background is as minimal as possible. A solid color wall or sheet is a great way to avoid an unsightly distraction. If you can’t have a totally clear background, make sure you do your best to keep background items to a minimal. If you have book shelves behind you, make sure your HD camera is not picking up book titles you wouldn’t want people to see!

3) Can You Hear Me Now?: Sometimes when you’re on the phone you need to mute to avoid others hearing background noise or other side conversations. Video is the same. But what is important to remember is that while you may mute audio, people can still see you. If you are muted, make sure you unmute before proceeding. Nothing is worse than waxing prophetic about the latest company initiative or introducing a great idea, only to have your colleagues see your mouth moving and nothing coming out!

4) Johnny Come Lately: With a video conference, you might be connecting from your house, your office, or other remote location. Make sure you are on time! In fact, get yourself setup in your meeting environment a few minutes before the beginning of the call. This will allow you enough time to make sure your camera is positioned, your background is clear, and you have all notes/materials you need to work through the meeting.

5) Keep Your Eyes On The Prize!: As we’ve mentioned in other articles, it is important to remember that a video call requires you to be fully engaged and ready to speak/participate. Don’t let yourself be distracted (like my 3 month old who is so fascinated with our ceiling fan that he stares at it and forgets he’s hungry) and make sure that you do not let yourself wander off into other activities such as checking your email on your phone or worse, grooming!

These blunders can not only contribute to an unsuccessful call but can also negatively hurt your image with your colleagues. Don’t do that!

Author Page

Adam Kaiser, AVP, Marketing

Adam Kaiser is AVP, Corporate Marketing for IVCi and has five years of experience in the visual collaboration and audio visual industry. Adam has a particular interest in unified communications solutions and interoperability.

Read more