We’ve all been there, in that meeting that just seems to drag. You can’t help but look at your phone and think of all the better things you could be doing with your time. The longer you sit, the most frustrated you become as people get off topic and nothing actually seems to get accomplished. Instead of getting annoyed, stop and think, is this dreadful meeting actually your fault?
While your initial response might be absolutely not, the more you think about it there’s a slight possibility. Here’s how:
You Assume All Meetings Are a Waste of Time
If you go into a meeting assuming it will be a waste of time, it most likely will be. Negativity can not only affect your attitude but the attitudes of everyone else around you. Drumming your fingers, fidgeting, sighing and constantly checking your phone or tablet can make even the most patient participant anxious. Before you go into a meeting, take a deep breath and clear out any preconceived notions of a dreadful meeting. The power of positive can have a dramatic effect on productivity.
You Accept Every Meeting Invite
Part of the reason people think all meetings are a waste of time is because they accept every meeting invite regardless of whether or not they can provide value. As a result, the meeting fails to keep their interest and their mind starts wandering to everything else they could be doing. This leads to the negative and anxious attitude that can poison even the best meeting. Prior to accepting a meeting invite, think about whether or not you can provide valuable insight on the topic being discussed. If not, politely recuse yourself.
You Have Video But Don’t Use It
It’s so easy, and tempting, to put yourself on mute and start multitasking on an audio call. However, full engagement is critical to meeting success as it allows you to provide valuable thoughts and insights. Following along on the sidelines may lead you to miss key opportunities to contribute. Video conferencing forces you to focus on the matters at hand which can lead to enhanced creativity and quicker decisions.
You Don’t Create an Agenda
Meetings are notorious for getting off track. One thing leads to another and the next think you know the meeting is over and not a single item got accomplished. If you are leading a meeting, take fifteen minutes to put together an agenda of what needs to be discussed and what decisions need to be made. Then, if the meeting starts to get off track you can direct discussion back to the matters at hand.
You Get Meeting Crazy
Contrary to popular belief; a meeting does not need to be scheduled for every single decision or update. Save meetings for when discussion is absolutely critical; such as brainstorming or training sessions. If you simply need a quick vote on option A or option B; or want to send/receive a status update, email works just as well.
So the next time you’re bored to tears in a meeting, think about all the things you could have done differently to make the meeting more successful.