More Videoconference Tips: How to Have a Successful Videoconference

From Videoconference.com

Make an Introduction

Always start your videoconference by introducing everyone who is involved in the videoconference. Without this crucial information it will be difficult for everyone to communicate in an efficient manner. Begin any videoconference meeting like you would a normal face to face meeting.

Camera Placement

Place your camera above or near the monitor you will be viewing. Putting the camera above or near the monitor you are viewing makes it appear as you are looking the people who you are videoconferencing with in the eye. Looking away from the camera is distracting and will make others feel as if you are looking away from them or ignoring them. If you are doing desktop videoconferencing with your PC then mount your webcam directly over or near your monitor and then look straight ahead.

Microphone Placement

If you are doing a multi-user videoconference at a table be sure and place the microphone in a place where everyone who speaks can easily have their voice heard. Some videoconference systems can sense who is speaking and will point the video towards this user. In this case make sure everyone is sitting in a place where they can easily be viewed by the video camera.

Documents

To show or share documents use a second camera. Don't try to hold your documents up to the camera to show others. It's also a good idea to send documents via FAX or email ahead of time before the conference so everyone has a copy they can view easily without having to look at the video screen.

Technical Problems

Do as much testing as possible and solve all technical problems ahead of the videoconference. If you spend the entire meeting trying to solve your technical problems then your meeting will not be efficient and the other people in the meeting may become annoyed. If possible do a test videoconference the day before the meeting to make sure all your equipment is functioning properly. Don't yell out and tap the microphone when the meeting begins. You should test your audio and video before you ever begin a videoconference.

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