Top Five Features an Audio Visual Integrated Conference Room Must Have

By Nina Parker

When a conference room's audio visual (AV) systems are properly integrated, meeting participants focus on the meeting and not the underlying technology. Without the right integrated equipment, the meeting's quality diminishes and users get frustrated, resulting in less frequent use of the technology and a reduced return on investment (ROI).

IVCi 's senior vice president and resident AV expert Tim Hennen created a list of five features an integrated room must have to deliver a seamless user experience.

1. Appropriate seating design.

There should not be any "cheep" seats in a well-designed conference room. A meeting environment needs to provide an optimal experience to as many participants as possible. Requirements for video conferencing and graphics viewing differ, so seating must be designed to accommodate both scenarios. Video conferencing can be comfortably viewed on a five-foot screen from a distance of two to eight times the screen height (ten to 40 feet away from the screen), and data can be viewed well from a distance of two to six times the screen height (ten to 30 feet away from the screen).

2. Evenly distributed audio system.

"Can you hear me now?" is not a desirable phrase to be uttered during a meeting. To prevent distractions caused by inadequate audio distribution, microphones should be implemented evenly to provide complete coverage for all users. The best location for a microphone is on the conference room table in front of the user. If this is not possible due to portable furniture arrangements, ceiling microphones can be implemented, as long as interference from HVAC systems and other sources is limited.

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